> ## Documentation Index > Fetch the complete documentation index at: https://docs.keystn.com/llms.txt > Use this file to discover all available pages before exploring further. # Loan Statuses > Keystone uses 16 loan statuses organized across four phases — origination, underwriting, closing, and funded — to track where each loan stands. ## Status overview | # | Status | Phase | Description | | -- | ---------------------- | ------------ | ------------------------------------------------------------------------------------------------------------ | | 1 | App Intake | Origination | The loan application has been received and initial data entry is underway. Default status for new loans. | | 2 | Qualification | Origination | The borrower is being pre-qualified. The loan officer is reviewing income, assets, and credit. | | 3 | Loan Setup | Origination | The loan file is being set up. Documents are being gathered and organized. | | 4 | Disclosed | Origination | The Loan Estimate and TRID-required disclosures have been sent to the borrower. | | 5 | Pre-Approved | Origination | The borrower has been pre-approved. The loan is ready for full submission. | | 6 | Submitted to UW | Underwriting | The full loan package has been submitted to the lender's underwriting department. | | 7 | Approved w/ Conditions | Underwriting | The underwriter approved the loan subject to conditions. The team is satisfying those conditions. | | 8 | Resubmitted | Underwriting | The loan has been resubmitted after conditions were addressed. Awaiting final review. | | 9 | Clear to Close | Closing | All underwriting conditions are satisfied. Ready for closing document preparation. | | 10 | Docs Out | Closing | Closing documents have been sent to the title company or closing agent. | | 11 | Closed | Closing | The borrower has signed closing documents. Not yet funded. | | 12 | Funded | Post-Closing | The loan has been funded. Triggers automatic accounting journal entries. | | 13 | Check Received | Post-Closing | The broker compensation check has been received from the lender. Triggers check-received accounting entries. | | 14 | Approved for Payout | Post-Closing | Revenue verified and approved for commission payout. | | 15 | Commission Paid | Post-Closing | All commissions have been paid out. The loan is fully settled. | | 16 | Adverse | Terminal | The loan has been denied, withdrawn, or otherwise terminated. | ## Typical lifecycle flow The standard progression for a loan that closes successfully: ``` App Intake | v Qualification | v Loan Setup | v Disclosed | v Pre-Approved | v Submitted to UW | v Approved w/ Conditions <--> Resubmitted (may cycle multiple times) | v Clear to Close | v Docs Out | v Closed | v Funded (triggers accounting journal entries) | v Check Received (triggers accounting journal entries) | v Approved for Payout | v Commission Paid ``` ### Underwriting loop It is common for a loan to cycle between **Approved w/ Conditions** and **Resubmitted** multiple times. The underwriter may issue additional conditions after each resubmission. The loan remains in this loop until all conditions are cleared, at which point it moves to **Clear to Close**. ### Terminal status **Adverse** is the terminal status for loans that do not close. Use it for: * Denied applications (underwriter declined the loan) * Withdrawn applications (borrower decided not to proceed) * Cancelled loans (deal fell through for any reason) A loan can move to Adverse from any other status. ## Status badges Each status is displayed with a color-coded badge throughout the application: | Color | Statuses | | --------------------- | ------------------------------------------------------------ | | **Gray (muted)** | App Intake | | **Yellow (warning)** | Qualification, Submitted to UW, Approved w/ Conditions | | **Blue (info)** | Disclosed, Pre-Approved, Resubmitted | | **Default** | Clear to Close, Closed | | **Secondary** | Loan Setup, Docs Out | | **Green (success)** | Funded, Check Received, Approved for Payout, Commission Paid | | **Red (destructive)** | Adverse | ## How to change a loan's status ### From the loan detail page (Overview tab) 1. Navigate to the loan detail page by clicking a loan in the pipeline. 2. Click the **Edit** button on the Overview tab. 3. Change the **Status** field using the dropdown. 4. Click **Save**. ### Important: Status change side effects Changing a loan's status can trigger automated actions: * **Moving to Funded:** When a loan's status changes to `Funded`, Keystone automatically generates accounting journal entries to record the loan revenue. This only happens the first time the loan moves to Funded. * **Setting the Funded Date:** On the Dates tab, setting the `fundedDate` for the first time also triggers funded journal entries, independently of the status field. * **Setting the Check Received Date:** On the Dates tab, setting the `checkReceivedDate` for the first time triggers check-received journal entries. ## Milestone dates Each status has a corresponding date field on the **Dates** tab that records when the loan reached that milestone. These dates are independent of the status field itself -- you can set dates without changing the status, and vice versa. ### Processing dates App Intake, TRID App, Qualification, Loan Setup, Disclosed, Pre-Approved, Submitted to UW, Approved w/ Conditions, Resubmitted, Clear to Close, Docs Out ### Closing and funding dates Lock Date, Lock Expiration, Closed, Funded, Estimated Funding, Adverse, Check Received, Finalized, Approved for Payout, Commission Paid ## Status-derived date in the pipeline The pipeline table shows a **Status Date** column. This date is automatically derived from the loan's current status -- it shows the date field that corresponds to the active status. For example, if a loan is in `ClearToClose` status, the Status Date column shows the `clearToCloseDate` value.